Payment Policies & FAQs
It is the student’s responsibility to become familiar with the College’s due dates, policies, and procedures. The following resources will help you understand these important guidelines.
Winter Term: December 27, 2019
Spring Term: March 25, 2020
Summer Term: June 24, 2020
For a detailed version of each term’s deadlines, visit the Academic Calendar.
Consequences for Non-Payment
If you do not pay your bill by the due date, you may be dropped from your courses, you may be charged a late fee or you may have a hold put on your account that prevents you from registering in the future or from obtaining transcripts. Your account may also be assigned to an outside collection agency.
Student Financial Responsibility Agreement
The Student Financial Responsibility Agreement describes the financial obligation a student accepts when enrolling in classes at Granite State College. You can submit the form online or submit a printed hardcopy.
When you register for courses, you must submit a Student Financial Responsibility Agreement. To complete the form visit WebROCK and select "Registration," "Student Accounts," or the "View Holds" menu options.
Tuition and fees are 100% refundable when you drop a course during the official add/drop period.
- 10-Week Courses
Drop prior to the end of the second week of classes
- 6-Week Courses
Drop prior to the end of the first week of classes
- Learning Contracts
The Registrar’s Office will notify you of the last dates to drop and withdraw.
- Weekend Courses/Intensive Courses
Varies, see Special Add / Drop Courses & Deadlines for details.
Students Using Financial Aid
Depending on the aid you have received, you may be responsible for repaying some or all of the aid to the College if you withdraw. If federal financial aid has been received, it will be returned to the lender in accordance with the U.S. Department of Education regulations. A pro rata schedule is used to determine the amount of federal aid you have earned at the time of withdrawal, up to the 60% point of each course length. You are responsible for any resulting balance.
Please check with the Financial Aid Office before dropping/withdrawing if you are receiving financial aid (grants and/or loans).
Returning Financial Aid (Withdrawal)
A “withdrawal” is a change in registration after the official add/drop deadline for the course. You should read and understand our withdrawal process before taking action; withdrawals may affect your financial aid in a number of ways. Examples include: creating a balance due you need to pay to the college, accepting additional aid, returning overpaid/excess loans, and more.
A $25 processing fee will be charged for all checks returned for insufficient funds.
Past Due & Collections
When there’s an unpaid balance that’s past due, a financial hold is placed on your account which prevents future enrollment or the release of an academic transcript. This occurs when:
- Student account balances which remain unpaid after the start of the term
- Balances that occur due to a return of federal financial aid
The Student Accounts Office will take appropriate collection steps, including but not limited to dunning calls, emails, letters, placement with outside billing and collection agencies, and/or contact with credit bureaus. Unpaid balances assigned to a third-party collection agency may be subject to additional fees or interest charges. A delinquency fee may be assessed due to a defaulted account or financial agreement. All costs, including attorney fees associated with the collection of an overdue account, will be charged to the student.
Enrolling with a Balance
Students may enroll in classes or request an academic transcript after all past due balances are paid in full.
Tax Information: 1098-T
Granite State College is required to file Form 1098-T with the Internal Revenue Service to report certain enrollment and identifying information for payments received toward "Qualified Tuition and Related Expenses" in a tax year.
IRS Form 1098-T provides information from educational institutions to students which may be of use in determining a student's eligibility for tax credits (American Opportunity Tax Credit, formerly known as Hope Scholarship Credit or Lifetime Learning Credit), available through the Taxpayer Relief Act of 1997.
Granite State College cannot determine whether you are eligible to receive tax credits. Please consult your personal tax advisor or the IRS for more information. The IRS phone number is 1-800-829-1040 and their Website address is www.irs.gov.
Each year when your 1098-T is available to pick up electronically, you’ll receive a message via email. Access it using the following steps:
- Visit http://tra.vangent.com (Internet Explorer 9 users may need to use “Compatibility View”).
- Click the “First Time Students” button.
- Enter your first and last name and the last 5 digits of your Social Security number.
- Click “Submit.”
- If you are eligible, you will be instructed to create an account. Follow the instructions on the website to create a free account and retrieve your 1098-T form. If records are not found for you or you have difficulty creating account, use the “Help” link in the left menu.
Remember—If you retrieve your 1098-T online, you will NOT receive a mailed copy. You can go to the website as often as needed to retrieve a copy.
Disclosure of Student Account Information (FERPA)
Student records at Granite State College are governed by the Family Educational Rights and Privacy Act (FERPA). Under the Family Educational Rights and Privacy Act (FERPA), your academic and account information is confidential between Granite State College and the student. You may grant permission for other people to have access to this information, such as a parent or spouse, by completing our Release of Information form.
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